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Four simple steps from details to finished document.
1
Enter details
Add seller, buyer and document information.
2
Customize
Choose colors, upload a logo and adjust settings.
3
Preview
Review the live document and calculated totals.
4
Download
Save a PDF, print or share the finished document.
BUSINESS DOCUMENT GUIDE
Create a professional purchase order
A purchase order records what a buyer requests from a supplier. List both parties, a unique PO number, issue and delivery dates, quantities, agreed unit prices, taxes, shipping terms and payment instructions. Review the supplier details and totals before sending. Keep the PDF with your purchasing records and compare it with the supplier invoice when goods arrive.
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Supplier information
Identify the supplier and the buyer clearly to avoid fulfilment delays.
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Itemized order
State quantities, units, rates and expected delivery.
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Record keeping
Keep the PO number and PDF for reconciliation with deliveries and invoices.
Frequently asked questions
What is a purchase order used for?
A purchase order is a buyer-issued document that authorizes a purchase. It tells the supplier what goods you are ordering, at what price, and under what terms, and it gives both sides one reference if anything is disputed later.
What details should a purchase order include?
Your company details, the supplier details, a PO number, issue date, itemized goods with quantities and rates, tax, shipping, payment terms and the expected delivery date.
Can I add delivery dates and Incoterms?
Yes. The form includes issue and expected delivery dates plus a shipping and trade section with Incoterms and country of origin fields, which matters for imported goods.
How do I send the purchase order to my supplier?
Export it as a PDF and email it through your usual channel. The PDF prints as a clean A4 document with your logo and branding.
Is the PO legally binding?
A purchase order becomes binding when the supplier accepts it, which is why accuracy matters. Always review quantities, rates and terms before sending; it functions as the reference both sides rely on.
