How do I create a professional quotation online for free?

Enter your business details and line items, and the tool totals everything automatically. Download the quotation as a PDF and email it to your client — no signup or watermark.

What is the difference between a quotation and an invoice?

A quotation is sent before the work: it states the price you are offering and how long the offer stands. An invoice is sent after the work: it requests payment. This generator is for the quote stage; use the Invoice Generator when the job is done.

Why does a quotation need a validity date?

Prices for materials and labor change. A validity date (often 15 or 30 days) protects you from being held to an old price months later, and it gently encourages the client to decide sooner.

Can I add my terms and conditions?

Yes. There is a dedicated terms field for payment terms, what is included and excluded, timelines and revision limits. Clear terms on the quote prevent most disputes later.

How do I send the quotation to a client?

Print or save the quote as a PDF using the button, then email the PDF to your client. A PDF keeps the layout exact and looks more professional than a spreadsheet or a message.

Does the tool store my pricing?

No. Everything is calculated and rendered in your browser only. Your client names and prices never leave your device.

✧ BUSINESS TOOLS · FREE ONLINE TOOL

QuotationGenerator

Send professional price quotations with validity dates, line items, taxes, discounts and branded PDF themes.

✓ Free to use✓ No sign-up✓ PDF export✓ Custom themes

SAMPLE PREVIEW

Zaxis Exportsexample.com

QUOTATION

No. QT-2026-001Issue date: 2026-10-13Valid until: 2026-11-12

FROMZaxis ExportsPlot 9, Export Zone, KarachiPakistansales@example.com+92 21 3000 0000Tax ID: PK123456789

TOGlobal Imports LLC123 Trade Street, DubaiUnited Arab EmiratesAhmed Khanpurchasing@example.com+971 50 123 4567

#	Description	Qty	Unit	Rate	Tax	Amount
1	Cotton T-shirts, assorted sizes	500	pcs	$5.00	5%	$2,625.00
2	Denim jeans, blue	200	pcs	$12.00	5%	$2,520.00
3	Baseball caps	300	pcs	$3.50	0%	$1,050.00

Subtotal$5,950.00

Discount−$297.50

Shipping$150.00

Tax$232.75

Total (USD)$6,035.25

Shipping & trade: FOB · Origin: Pakistan

Payment terms: 50% advance, balance before shipment

Notes: Sample preview. Enter your own details before exporting.

Brand-ready ↙

Custom brandingMultiple themesProfessional PDFReady for clients

Create your document

Seller Details

Company namePhoneEmailTax ID (optional)AddressWebsite (optional)Country

Buyer Details

Company nameContact personEmailPhoneAddressCountryTax ID (optional)

Document & Items

All totals update live

Document number

Issue dateValid untilCurrency

Items

DescriptionQtyUnitRateTax %Amount

$0.00

Discount & Charges

Discount type

DiscountShipping (USD)

Apply average item tax rate to shipping

Shipping & Trade

IncotermsCountry of originExpected delivery

Payment Terms

Payment instructions

Bank nameAccount / IBANSWIFT code

Additional Notes

Notes shown on PDF

Live Document Preview

$0.00

Your companyYour branding here

QUOTATION

No. QT-2026-001Issue date: 2026-10-13Valid until: 2026-11-12

FROMSeller

TOBuyer

#	Description	Qty	Unit	Rate	Tax	Amount
1	Item description	1	pcs	$0.00	0%	$0.00

Subtotal$0.00

Tax$0.00

Total (USD)$0.00

Design & Branding

Brand logo

Your logo

Logo width: 28 mm

Background colors

Page background#ffffffHeader background#ffffffFooter background#f1f5f4Table header#e7eff0Accent color#10b981

Content colors

Header title#172b2bHeadings#172b2bBody text#17262aSecondary text#526260

Theme presets

Quote features that help you win the job

Everything you need to create accurate, branded documents for your business.

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Logo & branding

Add your logo and brand colors to every document.

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Color themes

Customize page, header, footer, table and accent colors.

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Discounts & shipping

Add discounts, shipping charges and other fees.

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Multi-rate tax

Apply a different tax rate to each item.

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Payment terms

Set advance payment and bank instructions.

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Document numbering

Get a unique number automatically or enter your own reference.

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Client profiles

Save buyer details in your browser for faster work.

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PDF and print

Download a PDF or print a clean document for your records.

Template themes

Choose from professionally styled documents, then adjust the colors.

Edit design ↓

How it works

Four simple steps from details to finished document.

Enter details

Add seller, buyer and document information.

Customize

Choose colors, upload a logo and adjust settings.

Preview

Review the live document and calculated totals.

Download

Save a PDF, print or share the finished document.

BUSINESS DOCUMENT GUIDE

Create a professional quotation

A quotation presents a proposed price and scope before the client commits. Include your contact details, the buyer, a validity date, itemized products or services, taxes, discounts and delivery assumptions. Keep the scope and payment terms clear so the client can compare the offer and approve it with confidence. If the proposal changes, duplicate the draft and update the number.

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Define the scope

Write item descriptions that explain what is included.

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Set an expiry date

Show how long the prices and terms remain valid.

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Revise safely

Duplicate a draft before sending an updated quotation.

Frequently asked questions

How long should a quotation be valid for?

State a validity period in the notes, commonly 15 to 30 days for services and up to 90 for larger projects. A written expiry protects you from cost changes if the client accepts late.

What should a professional quotation include?

Your business details, client details, a quote reference, the date, itemized work or products with quantities and rates, tax, discounts, payment terms, and notes covering validity and exclusions.

Can I add terms and exclusions to the quote?

Yes. The additional notes field prints on the PDF, so you can record validity dates, what is not included, and any assumptions the price depends on.

How is a quotation different from an invoice?

A quotation is a price offer made before the work starts. An invoice is the payment demand issued after the work is done. Never use one as a substitute for the other in your accounting.

Does the quote export as a PDF?

Yes. Click Print or Save as PDF and the quotation exports as a clean A4 document with your logo and theme colors applied.